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Title: Invoice Check for Italian Register A1-A5 Post by: Heart Informatisering B.V. on January 30, 2014, 01:42:21 pm The following text applies to Italian companies only:
The Invoice Check, part of the system where we can combine booking an incomming Invoice and match this Invoice directly to specific Purchase Orders, has now been adjusted regarding Italian Registers A1 to A5. With a small example below, we demonstrate how it all works: First, we start with a Purchase Order. We purchase 10 cans of 5 liters each at a price of EUR 5,- per liter, leading to a total amount of 10x5x5 = EUR 250,-. (http://www.heartprofit.com/www/transfer/graphics/rnotes/loirtv140130a.png) Next, our supplier delivers the goods, and we book them on Stock. (http://www.heartprofit.com/www/transfer/graphics/rnotes/loiloggl140130a.png) We now have 10 cans on Stock with a total value of EUR 250,-. (http://www.heartprofit.com/www/transfer/graphics/rnotes/lovirawx140130a.png) The receipt of the goods also leads to a financial transaction; we now EUR 250,- more on Stock, and have an Invoice to receive for the amount of EUR 250,-. (http://www.heartprofit.com/www/transfer/graphics/rnotes/adjpra140130a.png) From Main Menu,4-3-2- F4___ we now book our incomming Invoice, and we select Invoice Register A1. It's even more clear when we first select the Purchaseorder and than book the Invoice directly from this Purchaseorder. (http://www.heartprofit.com/www/transfer/graphics/rnotes/adfitv140130a.png) After pressing F1___ the system display the status of the Purchase orderlines on which this Invoice can be booked. It tells us how many cans we being purchased, how many were being delivered, and how many already have been invoiced. (http://www.heartprofit.com/www/transfer/graphics/rnotes/loirra2140130a.png) When booking the Invoice directly from this Purchaseorder, we can only book on the lines that were purchased on this order, and cannot abusively book the Invoice on another Purchaseorder. Select the line that was invoiced, and use F4___ to book this line. On booking this line, we can now also state the VAT Category for our VAT Register. (http://www.heartprofit.com/www/transfer/graphics/rnotes/loritv140130a.png) When we save this line ( F1___) we return to the previous screen, and we can now see that 10 cans have been invoiced. The top of the screen displays the total amount we have booked, and the amount we still have to book. (http://www.heartprofit.com/www/transfer/graphics/rnotes/loirra2140130a.png) We booked an Invoice for EUR 250,- and we have matched this EUR 250,- with one Purchaseorderline. We added EUR 55,- VAT, and therefore the totalamount of our Invoice will be EUR 305,-. If there were more lines to book, we could continue booking more lines. Since we have only one line in this example, we are ready to close the Invoice now. (http://www.heartprofit.com/www/transfer/graphics/rnotes/lorigk2140130a.png) Next, we can state if we agree with this Invoice and if it is allowed to be paid, or if there is a disagreement, and we want to block payment of the invoice. (http://www.heartprofit.com/www/transfer/graphics/rnotes/lorigkld140130a.png) And finally, since we have defined more Journalentrie Definitions to book this Invoice, the system asks us which one to use: should the Invoice be marked in the Invoice-/VAT register as "Fattura-Fornit" or as "Rifatturezione". (http://www.heartprofit.com/www/transfer/graphics/rnotes/adbotv1140130a.png) I now choose for "Fattura-Fornit". We we would now print the Italian Invoice-/VAT Register, this Invoice appears on this overview like: (http://www.heartprofit.com/www/transfer/graphics/rnotes/loprufbi140130a.png) We can see the invoice from this supplier, the Invoice amount excluding VAT (EUR 250,-), the VAT amount booked (EUR 55,-) and the total amount including VAT (EUR 305,-). The Invoice that was booked with number 663 is also in our VAT register with this same number. If we go to the financial part, we can see that the Invoice also lead to a financial transaction, correcting account 1900 (Purchase goods / or Invoices to be received) which account will now be zero because all items were invoiced. (http://www.heartprofit.com/www/transfer/graphics/rnotes/adjpra140130b.png) When pressing F1___ on one of the Bookinglines, we can also see the same number 663 with which this invoice was booked into the system. (http://www.heartprofit.com/www/transfer/graphics/rnotes/adjprawx140130a.png) Final check, when we would now print the Italian Bookingtransaction overview (Libro Giornale), we can see the transaction we have just booked. Again, the numer 663 can be found in this overview, as well as the Creditor (not shown for privacy reasons), and the invoice number 289182. (http://www.heartprofit.com/www/transfer/graphics/rnotes/adprbowb140130a.png)
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